There is no doubt that coordinating a board-level meeting can be a time-consuming, frustrating task. Meetings can be ineffective and deplete your productivity if they lack focus, structure or energy. If you’re looking to hold a the best board meeting, there are a few simple steps you can do to ensure that your directors are participating actively.

At least once a year Examine Your Meetings

One of the best ways to improve your meetings is by collecting feedback. At the end of a couple of your meetings each year, have your board members take two sticky notes and write the following: a “+” for what parts of the meeting were good and an “-” for areas that could be improved. Then, ask them to put the notes on a board which they can put near the door for everyone to identify what needs to modified.

Manage Your Time

Keep your meetings as short as you can so that you have enough time for genuine discussions and decision-making. Do not be enticed by the idea of including lengthy reports and “have to” items on your agenda. Rather than discussing detailed information that was already distributed in your board’s book Consider breaking it down into smaller topics for discussion or allowing your directors to conduct their own research before coming to the meeting with questions to discuss.

Board https://yearsboard.com/should-your-ceo-serve-as-a-board-member/ meetings are also a great opportunity to rev up the team’s enthusiasm and spur actions. Incorporate “mission moments” to the meeting, where your board members will hear stories and testimonials about the impact your business has on the lives of people. This can be a great energy boost for the group.