An agenda for board meetings is a document that can aid you in keeping your meetings productive and on track. The importance of substance over fashion when it comes to maximising the time your board members must collaborate.

Start your meeting with an official call to begin the meeting, followed by an introduction by the facilitator or board chair. You can then decide to approve the minutes of the previous meeting or the financial report. You could also review the latest committee reports or perform administrative tasks. It’s a good www.boardroomsonline.blog/how-to-prepare-with-virtual-data-room-cost-practical/ idea, following that, you should reserve an area of the meeting for discussions on strategic planning and other governance issues. It is also possible to include a sensitive or confidential topic in your executive meeting, if your organisation’s bylaws allow it.

Be attentive and thoughtful at every point. It is important to raise any concerns or questions you have regarding the presentation and allow your fellow board members to respond. Be mindful not to go off track and talk about topics that aren’t scheduled for discussion. This can eat up the time of meetings and distract from the most important topics on your agenda. It is possible to avoid this by adding a “parking area” item to the end of your agenda. This allows you to put off random topics to a later time.

The last thing to do is make sure you send your board with the agenda at least a week prior the meeting. This gives everyone enough time to look over the agenda and plan their thoughts for the meeting. It’s a good idea to include any supporting documents needed by board members to understand the subject.